In order to create a presentation, we need to create few slides. If you have two or more slides, it’s called presentation. In PowerPoint, you can create as many slides you want. But, it’s always preferred to create limited number of slides as it required less computing power to run. In Microsoft Power Point, there are very easy steps to create a slide.
In this article you create four blank slides. As each is created you insert clip art, an Excel worksheet, a Word table, and a Microsoft Graph chart. Begin by launching PowerPoint and starting a blank presentation.
Steps To Create Slides In PowerPoint:
- Click the Blank slide template (third row, fourth column) in the New Slide dialog and click OK.
- Click the Insert | Picture | Clip Art button on the Standard toolbar to display the Insert Clip-Art dialog.
- Go to the Map category and click the World map picture. (If you don’t have this, use another.)
- Click the Insert button and the clip art is inserted onto the slide. Drag and scale the clip art object to a size suitable for viewing on your monitor.
- Click the Insert | New Slide button on the Standard toolbar, pick the Blank slide, click OK, and notice that slide 2 is added.
- Click Insert | Object and select Microsoft Excel Worksheet; drag a 4 x 4 sheet. Then type the labels, numbers, and formulas as shown.
- Select (or drag across) the labels in column A and row 1 and click the Bold button. Select the cells on the Expenses row (row 3, columns A through D) and click the Borders button to add an underline. Select row 1, columns A through D and click the Borders button again.
- Click away from the worksheet. Drag and scale the worksheet object into position so that it resembles the following illustration.
- Click the Insert | New Slide button on the Standard toolbar, pick the Blank slide, click OK, and notice that slide 3 is added.
- Click the Insert|Table button ; set the number of rows to 4 and the number of columns to 4; type the information as shown. Then select the entire table with <Alt+A, A> and set the font size to 28.
Tip: In step 11 the column and row labels are set to bold. In step 12 you apply an Auto-Format to the table. This replaces existing format settings with those applied by the new format. Step 11 is simply for practice.
- Select the column labels and click the Bold button , then click the Italics button . Then click the row labels and click the Bold and Italics buttons again.
- Highlight the data fields, then click on the Center Text button .
- Click away from the table. Drag and scale the table object into position so that it resembles the following illustration.
- Click the Insert | New Slide menu selection on the Standard toolbar, pick the Blank slide, click OK, and notice that slide 4 is added.
- Click the Insert | Chart button; notice that Microsoft Graph is launched and a data sheet is displayed.
- Click Chart | Chart Type menu selection. In the Standard Types folder of the Chart Type dialog, choose Line. Then click away from the data sheet. Drag and scale your chart so that it resembles the following illustration.
- Press <Ctrl+Home>. Then start the Slide Show view and page through the four slides.
- Use File | Save, give the slide show the name Objects, and click Save.
Using Cut and Paste to Create Slides:
If you want to learn how to cut and paste a Word table or Excel worksheet into a PowerPoint slide, perform the following steps. If not, skip directly to the summary.
- Leave PowerPoint running; use the Windows Explorer to launch the Monthly Utilities document copied from the CD to the \MSOffice\Files subdirectory.
- Click inside the table. Then use Table|Select Table to select the entire table.
- Press <Ctrl+C> to copy the table. Then use File|Exit to exit Word.
- Click the PowerPoint button on the taskbar. Press <Ctrl+End> to display the last slide.
- Click Insert New Slide and add new blank slide 5 of 5 to your presentation.
- Press <Ctrl+V> to paste the table on the slide.
- Use View | Toolbars and activate the Picture toolbar. Click the Crop tool and drag the right side of the table toward the center to remove the excessive blank space. Then hide the Picture toolbar.
- Center the table on the slide and click away from the table.
- Now use the Windows Explorer to launch the Monthly Utilities worksheet copied from the CD to the \MSOffice\Files subdirectory.
- Drag (select) cells A1 through F14. Press <Ctrl+C> to copy the selected range of cells.
- Click the PowerPoint button on the taskbar.
- Click New Slide and add new blank slide 6 of 6 to your presentation.
- Use Edit|Paste Special to display the Paste Special dialog. Click the Paste option button. Then select Microsoft Excel Worksheet Object and click OK.
- Drag the handles to enlarge and center the worksheet on the slide. Click away from the worksheet to remove the handles.
- Press <Ctrl+S> to save the added slides with your presentation.
- Press <Alt+F4> to close PowerPoint.
This concludes the activity. Note that you could have easily added background colors, textures, shading, and transitions using the skills you learned in previous sections. However, these additions would have taken considerably more steps. If you would like to exercise these skills, feel free to reopen the Objects presentation and begin adding title text, backgrounds, and transitions.